Clubhouse Rental Agreement

Individuals reserving the Clubhouse must agree to and submit this Clubhouse Usage Agreement to rent the Facilities. Please review all Clubhouse Rules and Rental Agreement before your event.

  1. The Clubhouse building will be available for rental by residents.The pool area is NOT part of the rental and may not be used to extend the clubhouse to include outdoors.
  2. Wet swimsuits are NOT allowed inside the Clubhouse at any time. If you or any of your guests use the pool, and return to the clubhouse, you/they must enter and exit the clubhouse through the front door, as well you/they must be dried off before re-entering the clubhouse. Please do not allow anyone to enter the clubhouse if they are wet.
  3. Your party may NOT take over the pool and pool area. Please be considerate of other River Plantation homeowners and their guests who may be using the pool.
  4. Please do not enter or exit the clubhouse through the back doors of the clubhouse or try to open them unless in case of emergency.
  5. If you happen to leave your fob inside and are locked out, please do not pull on the doors. Contact us at the number or email above and someone will come and let you back inside as soon as possible.
  6. Clubhouse indoor furniture must remain in the clubhouse.
  7. Your key fob will allow you entry to the front doors of the clubhouse as early as 7:00 am to set up, decorate, takedown clean, etc. Your rental must terminate by 11:30 PM or Alarms may be triggered at midnight. 
  8. Except for the temporary use of birthday cake candles, No candles, incense or use of other flame is permitted . Birthday candles must be extinguished in water after removing from cake.
  9. You may adjust the A/C to your desired temperature ahead of your event, however, be sure to return the A/C temperature to 80 degrees before your final exit from the  building.
  10. Rentals will not be allowed on holidays or holiday weekends*(Special circumstances will be considered)
  11. All persons using the Clubhouse must do so at their own risk.
  12. The reservation holder is responsible for and must be present at all times for any and all happenings in the clubhouse and pertaining to the event for the entire duration of their reservation. Any cleaning fees or cost to repair damages incurred during the reservation holders event will be the responsibility of said reservation holder.
  13. All exterior doors and windows must be closed whenever the air conditioning is in use.
  14. No pets shall be allowed at any time in the Clubhouse.
  15. Rental of the Clubhouse for commercial or profit-making motives is prohibited.
  16. It is the responsibility of any resident using the Facilities to remove food or other perishable items from the Clubhouse. (Use dumpster in parking area)
  17. There is NO smoking allowed inside the Clubhouse.
  18. Please respect all walls and surface areas of the Clubhouse as you would your own home. Do not use tape, pushpins, etc. on walls.
  19. All equipment, furnishings, and property of the Homeowners’ Association shall be found in the same condition after use of the Facilities. Please be sure to remove all decorations, and put ALL furniture, couches, tables, chairs and banquet tables and chairs back to their original place, etc.
  20. Please do not move the rug in the back of the clubhouse.
  21. The Clubhouse, Facilities, and parking lot must be cleaned of all party debris including broken balloons, streamers, food, decor, etc. prior to leaving the premises. Do not leave any food or food remnants in the building.  Please wipe all surfaces, tables, and chairs; sweep and mop the entire floor area with a clean mop head and deposit dirty mop heads in the bucket provided; clean the bathroom; remove all trash to the dumpster – including the trash receptacle located in the bathroom; replace all trash bags.  Cleaning supplies, mop, brooms, extra trash bags, etc. are stored in the rest room. Please let us know if you find that supplies need replenished. You are expected to empty and rinse the mop bucket after use and put all cleaning supplies back where they are found. There is a spigot on the side of the building where the handicapped parking spots are located. All must be completed, and the Facility locked up securely, including all windows and doors, by midnight of the rental day. If any of these are found not to be completed, a cleaning fee may be assessed. 

You as the person reserving the clubhouse room are responsible for cleaning and any damages that have been caused. Failure to clean the room and/or damage to the facility will result in forfeiture of your $100.00 reservation deposit and/or additional repair fees charged to your HOA account at Sentry Management. If you are a renter, these fees will be collected from you via Sentry Management – failure to submit fees will result in these costs being charged to the owner of the property you lease and loss of future facility use.

 

These rules are in place to maintain the integrity of our amenities, please be as respectful of them as you would your own home. 

 

Thank you for your understanding, and please remember the most important rule of all… Have Fun!!!

Sincerely,

River Plantation Homeowners Association

 
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